Display Restrictions

Restrictions Applied to All Exhibit Types

  • All audiovisual equipment must be equipped with headphones.
  • Lights or projections may not be directed upwards or be cast outside of your immediate exhibit area.
  • Nothing is permitted to stand on table surfaces over 24” from the tabletop’s surface. 
  • WAA prohibits live performance in The Commons except as specifically designated.
  • Artists may not appear in character or costume within The Commons.
  • Displays must not interfere or obstruct neighboring exhibit spaces.
  • Aisles cannot be incorporated as part of an exhibit space.

Exhibit Type-Specific Display Restrictions

Alternative Exhibit Options

Café Tabletop
Bistro Tabletop
Mini Lounge

Display in these exhibit types must be self standing.

Nothing is permitted to stand on table surfaces over 24” from the tabletop’s surface.

Audio equipment or other displays must be positioned on the tabletop and should not stand over 24” from the tabletop's surface. An additional stand can be rented through the Decorator or Hotel for your AV equipment and run along the back of your space.

One retractable banner, not to exceed 36” wide x 96” high, is allowed for this exhibit within your exhibit foot print. Free standing banners must be free standing and positioned at the back of the space. Another smaller free standing poster is allowed that can lean against the front of your table that does not exceed 40" high by 24" wide (see below for more on Retractable Banners).

All free standing displays should be single sided and should not contain moving parts that infringe upon neighboring exhibits.

Exhibits may not block Fire Pulls, Fire Sirens, or Fire Extinguishers in or near their exhibit spaces.

Mini Lounge exhibits allow one 96” x 36” retractable display to be positioned along the longer side of the exhibit space facing the aisle. Retractables taller than 4’ are not allowed anywhere else in exhibit space except along the back wall of the space.

These exhibit types do not use pipe and drape to contain the area. There will be a small taped line either around the perimeter, or to mark the corners, of the space.

Pipe and Drape Booth Options

8' deep x 5' wide
8’ deep x 8’ wide
8’ deep x 10' wide*

*A 10’ wide display will NOT fit in the 8’ deep x 8’ wide exhibit spaces.

Retractable banners and/or pop-up displays are allowed but should not protrude more than 4’ from the back of the exhibit so that sight lines are open.

Exhibitor may not block Fire Pulls, Fire Sirens, or Fire Extinguishers in or near their exhibit spaces.

All displays and/or equipment over 3’ tall may not protrude more than 4’ from the back wall and may not stand more than 24” from the tabletop’s surface it stands on; this includes magazine racks, easels with display, and retractable banners.

Retractable Displays

Retractable displays can save money, time, and energy. Retractable displays should be single sided and not contain moving parts that infringe upon neighboring exhibits. There are a variety of styles and makes, but most retractable displays use a rollershade-like technology to unroll and set up a fabric display panel. They are relatively inexpensive, versatile, and make a big visual impact. Many retractable exhibits are small enough to carry aboard a plane, light enough to walk into the hall, and are a breeze to set up. Most vendors also offer collapsible brochure racks.

Searching the internet will yield dozens of vendors offering compact display materials. To help you get started, here are a few selected vendors from around the country:

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